How to Organize Your Phone

We talk frequently here at I Heart Planners about organizing our home, our spaces, and our schedules, but one area that gets easily overlooked is digital organization. Digital organization is just as important on smartphones, computers, digital photos, files and other devices.

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Let’s talk about how to organize your phone – including your home screen, your lock screen, and your notes app. Most of us use our phones multiple times a day, so why shouldn’t we look at a neat, organized home screen that makes us smile?

You can find more information about organizing your phone in my YouTube video below.

How To Organize Apps on iPhone (or any smartphone)

There’s no right or wrong way to organize your phone apps. It really comes down to personal preference. Instead of just showing you one way to organize your phone home screen, I’m sharing several different ways to do it. These are the ways I and other members of the I Heart Planners group organize their apps on Androids and iPhones.

Organize Apps in Folders by Category

You can group your apps together into folders by type, so all the photo editing apps are together, all the music apps are together, and so on. This is probably the most common way to organize your apps. You can change the descriptions under each group to be whatever you want (or even use emoji’s instead of words for a little extra flair).

Juliana and I simply use words to describe our folders. The apps are grouped by type or categories. My categories include: Photography, Business Tools, Social Media and Finance.

Juliana’s categories are (in Portuguese if you look at her phone picture) car, food and shopping, office, exercise, music, extras, cloud, pet receipts, utilities, and utilities. Juliana has more categories than me, and she seems to have fewer apps. (I will admit, I am an app junkie.

I also have some of my most frequently used apps by themselves outside of the folders so I can get to them in one tap. I also change those 4 apps at the bottom of the phone to be the ones I personally use the most. These can be changed.

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Organize Apps Alphabetically

Another really basic and simple way to organize your apps is in alphabetical order. I love this method because there’s absolutely no ambiguity about where each app belongs (when you organize by type or color sometimes an app could really fit in multiple places, and you have to make a judgment). The biggest downside is that you might have to scroll through several screens to find an app, and you need to remember what the app is called. This is why I take organizing very seriously.

Here’s an example of a simple alphabetical organization for apps on the home screen:

Organize Apps in Folders Using Emojis

This method is really a variation of organizing apps on your home screen in folders by category. Instead of using words to describe each folder, use emojis. This makes it more fun and visually appealing. The downside is that you really need to be able to find a good emoji to correspond to each category, or you’ll have to be pretty creative with how you link emoji’s to each category type. That could obviously get tricky if you forget what each emoji is supposed to represent. Personally, while I absolutely love how this looks, I would drive myself crazy trying to find unambiguous emojis. Shaina uses the emoji method on her iPhone:

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Organize Apps in by Color

However, you can get more creative and organize your by color instead of by function like Hannah does. I absolutely love the way this looks:

I think the biggest concern for organizing the apps on your home screen this way is that you need to remember what color each app is or just search for them instead of going to the folder to access them. Honestly, I search for them most of the time anyway because it’s faster. This makes my heart happy !!!!!! I also love how Hannah used colorful emojis to label the folders and incorporated beautiful pictures of her family. I’m half tempted to go do this to my apps right now. To do this, Hannah first ordered all her apps by color before grouping them together, like this:

It’s much easier if you arrange them all by color before you start grouping. I will say that one other downside to this method is that many apps are somewhat multicolored and that massively stresses me out! (Hopefully, you don’t sweat the small stuff as much as I do!)

How to Organize Notes on Your iPhone (or any smartphone)

Next, let’s talk about how to organize all the notes in your notes app. There are many notes apps out there, but I use the one that came with my iPhone. Androids, like other phones, come with a default app for notes.

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Let me start by telling you what you shouldn’t do. Before I had a system for my notes app, I would just start a new note every time I wanted to remember something. Usually, I was too lazy to even title the note. The app will automatically title the note with the first few words of the note. Oftentimes, my note was just a URL of some site I wanted to revisit, so those titles were super messy. Over 100 notes ended up in my hand, with random titles. Most of them contained irrelevant information that I no longer needed. Finding the few things I really did need wasn’t easy, needless to say.

Friends, there’s a better way! I started by going through the list and deleting everything that I didn’t need. Then I categorized everything else and was able to condense my list down to just 15 things. Next, I created a note to each category and added information to the note. I do not create new notes unless there is a need for it. To make this even prettier and easier to see the note I want at a glance, I start each title with 3 emoji’s.

Here’s what it looks like:

I keep things that I need to reference and a few running lists. The order of the notes is determined by how recently they were changed. If you simply look at a note, it won’t move to the top. If you add or delete something, it will move to the top. Your note titles will probably be different than anyone else’s, but if you’re curious, mine include:

  • ??? DAILY RUNNING LIST – this is where I put anything that I’ll use soon and then delete or anything that doesn’t really belong in my notes list. This is the one I use if I’m feeling too lazy to find the proper note or to put something in the proper spot. It’s a note that I clean out every now and again.
  • ??? MAKING BOWS – I’ve been making hairbows recently, and I gathered up a bunch of links to tutorials and places to buy supplies.

  • ??? RUNNING TO DO LIST – This really isn’t all that different than the daily running list. They should probably be combined, honestly.

  • ??? 3 THINGS I’M LOVING IDEAS – This is where I capture any ideas I have for the 3 things I’m loving section of my weekly newsletter. It’s hard to remember when I sit down to write my newsletter, so I capture them all here whenever I think of something.

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    ??? HEALTH INFO – Pretty self-explanatory, it’s where I keep health info.

  • ??? AFFILIATE LINKS – This is where I keep the affiliate links I share most frequently. It’s where I keep the affiliate links I use when I share content on social media. Here are only the most commonly used links. I keep all other links in Clickup.

  • ??? IG POST OR STORY IDEAS – If I have an idea for an Instagram post or story, but I don’t have time to write or record it at the moment, I put it here so I don’t forget.

  • ?? THINGS SAVANNAH SAYS – Funny things my daughter says that I don’t want to forget.

  • ??? TO READ OR REFERENCE – Links to articles I want to read or something I want to refer back to. Books I want to read go on a list in my planner, so this is mostly just links to short articles. I also include links to courses that I’m currently going through, so I can’t get back to the course quickly whenever I want to watch it.

  • ?? ? MEASUREMENTS & SIZES – Here’s where I keep size info and actual measurements for me and my family. This is a great place to keep your measurements and size information. This allows me to reference my measurements when ordering clothing online.

  • ❓❓❓ MASTERMIND QUESTIONS – Stuff I want to ask my mastermind friends.

  • #️⃣#️⃣#️⃣ PAGE NUMBER CHEAT SHEET (for printing) – Helps me print half-size printables back to back on full letter size paper. It’s helpful to print pages in multiples of 12.

  • ??? IG STORY IDEAS – This probably should be combined with the IG Post or story ideas category. This one is no longer used.

  • ??? MEAL PLAN – Every once in a while, I just meal plan in the notes app on my phone. This is something I haven’t done in a while.

  • ??? BIBLE CLASS NOTES – I don’t take paper notes in Bible class at church. I’m not a huge note taker. But every once and awhile, something is said that I really want to remember or ask more about later. That is what I captured here.

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I’d love to hear how you organize your notes and what categories you have. Send me an Instagram message or email.

Don’t Forget About Your Lock Screen

I also want to talk about the phone lock screen. You can have separate home and lock screen images on most phones. Calendars are a great way to see my calendars. I love the calendar phone screens that are included in the Sweet Life Society. It’s fun to change it each month so that I can see something new.

Want to Know How to Organize Your Computer Desktop?

Don’t forget to organize your computer. This guide will show you how to organize your computer desktop. Click below to download it.

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